08/09/2014
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CREDIT:
1. There is a new\additional Request for Payment System. It allows for assigning which staff will be "Credited\Paid" for any given event. This can be the "Investigator, Coordinator, Patient, or Other". This feature must be enabled per Institution if it is to be used.
To Enable this feature, File Ops > System > System Variable Defaults > Protocol-Arms > Use "Event Performed By" Functionality in These Hospitals (Select Institutions for Activation).
When this has been saved, all studies for those institutions will have the feature available. On the Rainbow Page (Arm Schema Design) Add\Edit Labs (as an example). For the system to work, it is expected that there will be an Invoice Amount set for the Sponsor to pay. Once that is done, under the Lab Name, the Staff Selection for "Pay Out" is made, and the amount of dollars is set.
The result of this is the Patient Check-Off Calendar will now display the name of the Pay-out Staff. If the staff is the Coordinator for the Patient, yet someone else performed the task, the stafffing can be changed right there and then. Once checked Completed and Saved, the event is available in the Financial Module for the study.
The Request for Payment (RFP) module now has 2 options, one the Traditional RFP, and the new Payout RFP. A radio button allows for selection.
Once the RFP for Pay-out is "Collected" the events from the Patient Calendar appear. However, there are rules for what comes intot the Collected Popup:
a. If it is pay to patient, it automatically comes up.
b. Only if funds have been logged IN (check received from sponsor) and applied to the event, will it come up.
c. If Partial payment was made by the sponsor, the event will come up as Partal Pay-out at the percent rate of what the sponsor paid. So, if the sponsor owes $100, and the Investigator gets $40, the sponsor only pays $50, the Payout shown in the RFP will be $40 for the Investigator.
Finally, there is a place to enter the actual check number and check date for the Pay-out once Accounting has cut the check.
2. There is a new feature that allows for "Pre-Study" Arms to be built for a protocol. Starting next week, all DDOTS New Study build that have "Screening" will come with a Pre-Study Screening Arm. This means when a patient is Worked Up in Prestudy, and the Protocol is selected, IF there is a Pre-Study Arm, it will build a calendar for check-offs right there in Pre-Study. Further, these events can be Financially Involved and get collected as Milestones.
For this feature to work, when Adding and Arm, there is now a checkbox for "Pre-Study Screening Arm Only". Check that box and when a new patient is screened for the study, that Arm will be available. And, that Arm will NOT be available for general attachment for Activated Patients.
IDEA:
1. See CREDIT items: 1, 2
IRBANA:
1. See CREDIT items:
BIOSPEC:
1. See CREDIT items: 1, 2
GENERAL HELP:
1. There are new "CREDIT Introductory Guides" available via the HELP Icon. When the Help Window pops up, click on "DDOTS On-Line Help Documents", then scroll down to the "CREDIT" word (alpha listing) to see the "Guides". Review of the Guides will explain many new features that have been constructed in the system over the past couple of years. This is an excellent training guide for new staff. |