06/30/2007
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CREDIT:
1. The Help Button has now been redirected to the DDOTS Help Web Site.
2. The Protocol Adverse Event Report now allows ordering the table by Data Entry, or Document Received Date. If the "Document Received Date" does not show up as an option, then it is not enabled in File Operations > System > System Variable Defaults. The Document Received Date is now also a Column to Include.
3. The HIPPA Audit Report has now been expanded to include staff visits to Patient Protocol Pages.
4. When a Patient Protocol is Archived, the Mini-Menu options are now restricted to navigation between Patient Search, Patient Photo Page, Patient Protocol Page. All other menu selections are hidden.
5. When editing a Financial Invoice, Locked items now display the check numbers and payment amounts per check for each entry. Additionally, there is also a new "Balance" column indicating what is yet due on each event listed.
6. There are now options in the report for Staff Productivity. The options now allow for Filtering "Completed" events vs "Due" events. Further, there is a new Format selection that defaults to the original listing using the Columns to Include, but offering a simple summary listing with or without patients. The options for this report were requested by an Administrator who just wanted to see the numbers associated with staff contact events for the past year.
7. For those institutions that have Financials Enabled, there is a new feature in Protocol Direct Costs. A cost entry can now be tagged as "Recurring" which will allow the entry to automatically generate iterations of itself at designated date frames. To enable the recurring feaure, a Starting Date (date from which the first recurring will be calculated FROM), an Ending Date (date which will stop recurring from happening) and the Number of Months between recurring events.
Given those three pieces of information, each day when the first person loads CREDIT up, an inspection is done of all potential non-expired recurrable events. Each event is then calculated to see if this day is the day for creating a new Direct Cost iteration from the parent entry. If it is, CREDIT automatically makes the new Direct Cost entry and records what date was the "due" date. That new date is then the trigger for the next iteration (child) of the parent Direct Cost.
To terminate future iterations from an event, Recurring events can be edited directly on the Financial page. Change the Month between iterations to zero (0) or blank it out, and CREDIT will stop inspecting the event for new child entries.
This new feature allows for entering events such as "Quarterly Bill for Broadband (3 months)", "Continuing IRB Review (12 months)", etc...
8. The Patient Consent Report now allows for filtering per protocol sponsor.
9. When using the IRB Meeting Recorder for New Studies and Continuing Reviews, the Memo section of each entry is now available for editing. Also, if the System Variable is set to Show Protocol Expired Date is enabled, the Expiration date, too is available to edit.
10. When institutions are using the "Schedule Starts Date" for patient calendars, the system inspects the date against the On-Study date. If the difference is greater than 180 days newer than the On-Study date, it notes a probable error to the user, then terminates the process prompting to re-enter a more valid date. However, some organizations use Arm Z for followup. They load the original On-Study date, say 1/5/2002, then the Schedule Starts Date to begin the Calendar Creation 6/14/2007. The system does not allow this. A new variable, however, puts the control of the number of days in the hands of the Administrator.
File Ops > System > System Variable Default Values > #119 allows for the 180 value to be changed. Zero (0) disables this feature all together!
11. There is a new option in the Master Schedule Report. The option allows filtering for only events that have a comment note associated with the event. The request comes as there are often special notations in the patient record next to a specific lab that might indicate that the patient is at high risk for such an event. This options allows staff to pull all commented events coming up for the next month (or so).
12. There has been a series of updates to the Institution Calendar that is launched from the Main Menu. New are: Multiple Months can now be displayed by changing the dropdown at the top of the page from 1 up to 24 months; Jump to any Month\Year by changing the selections at the top of the page; Pop-up an Itinerary of events that can be filtered by Range of Dates (Month\Year), Excluding specifically named events (defaulting to "Color Key" for Exclusion), Include events by Color. The output page can be printed via a "Print" link on the page.
13. The Reports Module can now be limited to Protocol Current Status Report (OPEN Protocols) via Staff Authorization.
14. The patient photo page now has navigation anchors that are clickable for moving up and down the page.
IDEA:
1. See CREDIT items: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14
IRBANA:
1. See CREDIT items: 1, 2, 9, 12, 13
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