03/25/2006
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CREDIT:
1. The last update changed the Protocol Review Duration from Days to Months. However, sometimes simple months do not work. As an example, we want to review a protocol every 11 months. The last review was 3/5/2005. Our 2006 meeting in February is 2/9/2006. 11 Months from the 3/5/2005 meeting is 2/5/2006. CREDIT sees the February meeting date less than 11 months from 3/5/2006. So, CREDIT assigns the study to the January meeting date of 1/12/2006. This "seems" like a 10 month review, but CREDIT "calculates" it to 11 months.
2. In order to help CREDIT calculate a more reasonable review date (2/9/2006), there is a new variable in the IRB Environment (File Operations) titled "IRB Review Hedge Days". By default it is set to 7 days. This helps push the Review calculation into the more logical month. This value may need to be changed based on how many IRB meetings are held per month. This value can, logically, be put to 15 days if there is only one meeting per month.
3. For those organizations that are CCOPs, there is a new report in the Protocol column:
Protocol Credit Values
The simple report presents every protocol in the system, the Sponsor, Credit Value, and Credit Type.
4. The Financials Module now allows for the editing the amount of an entered check.
5. Patient\Protocol Unblinding is now a new Report under the Patient Column. There are 3 steps that result in the creation of patient specific letters of notification, and they begin in Reports > Patients:
a) Unblind Protocol Patients then select the Protocol (P-2). Choose both drugs in the selection box. Fill in the information on the left side of the Report, then CREATE REPORT. All patients on P-2 will come up with a checkbox for indicating which drug the patient received. When all patient checkboxes are completed, click on SAVE CHANGES. (This report can be run many times. It just records those patients that you checked. The others can be done at another session.)
b) Unblinded Patients Select all appropriate information (Protocol, Patient Status, Unblinded Date). Then, in the lower left of the page, check EXPORT TO MERGE FILE, and give the file an appropriate name (Ralox-On Study, or Ralox-Off Study) depending on your selections on that page. CREATE REPORT. All patients will come up for your selection. More importantly, the Merge File for the Document Processor will have been created.
You will need to run this report for each Distinct Letter you plan on sending out; one for Ralox-On Study, one for Ralox-Off Study, one for Tam-On Study, one for Tam-Off Study. However you break out your files per above, that is how many distinctly different letters you will plan. In this case, I am planning 4.
c) Open the Document Processor and create your files using macros: (See photo below if your email allows, otherwise, view the attachment.)
Notice the @Signature macro. If you have a scanner, sign your name to a sheet of paper (use a heavy felt tip as the web will thin it down to about 1/4th the thickness). The saved file should be about 1" in height, and a resolution of 72. If a higher resolution is set, the signature will grow in size on the final letters. Use File Operations > Documents > Staff Signatures for Merging for uploading the signature file. Locate the File to Upload, and give it a name with no spaces nor punctuation (DrRobertESmith). Do not include the word "Signature" in the file name when uploading.
Click on the "File Merge" button and locate the file you created in step b). Important: If you have your signature set, you must use the Output to screen (for quick printing) option. The signature will not show up if you send the letters to Word. Click the button "Create the Merged Document". It takes about 3-5 minutes for CREDIT to create 200 letters. They will display on the page and appear as on long letter. There are hidden page breaks that will page correctly when printed.
A final note on Merge Macros: If you are using letterhead and need to have the text move down a set number of lines, use the macro @Lines(xx) where "xx" is the number of lines you want to shift the letter down the page. You can test the spacing by doing a SINGLE MERGE and selecting a single patient for the test.
6. The Current Status Report now allows for a column to include Patients Enrolled.
7. There is a new Logon Pop-up Blocker Detector. In the event a logon fails due to a popup blocker, the user will be notified that they must edit the blocker to trust the site.
8. The "Internal Accrual Credits" Report now allows for the "Base Report" to be pulled from the Component Institutions vs. the Research Bases (which is still the default selection). Historically the report only allowed data to be sorted by the Research Bases. Now, by selecting the optional "Hospital" as the base, the reports are presented by component rather than by the Research Bases.
9. The financials module has now been broken out into 4 distinct modules. When you now launch, you are sent to the Invoice\Payments module. Once inside, you will see that the Mini-Menu now contains a link to all of the other modules. This will facilitate faster loading of the financials system.
IDEA:
See CREDIT items: 1, 2, 5, 6
IRBANA:
See CREDIT items: 1, 6, 8 |