12/12/2009
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CREDIT:
1. The Deviation Log now includes a new dropdown box for whether the event was Planned or not. The options are Yes, No, Unknown.
2. There is a new field in Patient and Protocol Adverse Events "Unanticipated", it is a simple check box. To support that field, there is a new macro that can be placed into the Adverse Event Form Template: @AEUnanticipated. That macro will return a value of either "Yes" or "No". This option can be enabled via File Ops > System > System Variable Default Values > Protocol IRB Activities > Show Protocol & Patient Adverse Event "Unanticipated Problem". For this feature to be Enabled, the system must also have Enabled " Use Extensive Protocol Adverse Event Recording" must also be Enabled. The new field is also available in Reports.
3. The "Protocol Links" page now allows for entry of email addresses as well as web sites.
4. There is a new feature in the Add\Edit Manual Events for Patients. A new button at the top of the page: "Show All Patients" will reload the page showing all patients on the protocol of the patient in use. By default a box is checked next to each patient name indicating that the event being added will also be added to the selected patient! By default patients who have an Off Study Date are not checked. Staff can check and uncheck boxes to indicate the list of patients who will receive the added entry. If the patients are all displayed, and staff wishes to only add for the patient in use, another button is available to "Simplify View", which reverts to the Single Patient Entry mode.
NOTE: Globally adding events to multiple patient calendars cannot be globally undone. Should staff need to remove events, it will need to be done inside of each patient calendar.
5. Patient Notification Creator: This system is meant to provide an easy way to "sync" your generated (merged) letters with an easy mechanism to "check off" that these letters have been sent (or received...etc). However, this is only one such application of the system. In general, it allows you to "tag" patients (or their specific studies) with an event. That event can then be "checked off" (such as a re-consent) by a user. In the future, once we've received feedback on the system, a reporting system will be created to allow for multi-processing.
To use the system, click the Patient Notification Creator link at the bottom of the Patients section of the Generate Reports page.
You can filter the patients by protocol, hospital (etc). Additionally, you can choose whether you want distinct patients or distinct patient studies. To briefly explain the difference, let's say that you want to send a letter to every patient that Dr. Smith is treating on any study to let the patient know that he is leaving the hospital. You would choose "distinct patients", since you wouldn't want to send multiple letters to the same patient in the instance that they are being treated by Dr. Smith on multiple studies. On the other side of the coin, let's say that you wanted to send a letter to inform the patient that they need to re-consent on their NSABP study (due to a regulation change). You may very well want to send multiple letters to patients who are on multiple NSABP studies informing them of each. For this, you would choose the "distinct patient protocols" option.
Depending on whether you have selected "patients" or "patient protocols", the checkbox will show up at the bottom of the patient page or the patient protocol page.
Once you give the notification a name (this is what will show up next to the checkbox on the patient page), you can submit.
The next page will show you all patients that qualify from your search criteria and an option to uncheck individual patients (or patient/protocols). It also is where you will choose whether or not to create a merge file with the patients for letter generation via the Document Processor.
Additionally, there is the ability to expand upon the simple checkbox.
Let's say that, in addition to having a checkbox for a Re-consent, you would like to capture the date that the letter was sent, the date the re-consent occurred, and a memo for additional information. We have created a mechanism that allows you to create your own fields!
So, in the case of our example above, you could create a "Date" field called "Re-consent Letter Sent Date", a "Date" field called "Received Letter Acknowledged Date" and a "Text" field called "Re-consent Letter Notes".
You can also specify whether that field must be filled out by the user by making it required.
Once you submit the page, it will automatically add those checkbox (and user created fields) to the patient (or patient protocol) page. It will also create the merge file, if chosen, which can immediately be accessed in the Documents area to generate letters.
6. If the Medical Location for patients is enabled, the Prestudy Screening Workup now will have that option as a selection.
7. The Prestudy Listing Report now includes Medical Location as a filtering tool as well as a column to include.
8. The Financial Report "Invoice Aging" now allows for showing the Protocol DETAILS of the aged invoice. This mode is only supported when a single Protocol is chosen. The link to expand the invoices (displays line item within the invoice) is a simple link in the upper right corner of the Report page (once the report has been run) "Show Details". If the detailed invoice view is enabled, the link changes to "Simplify View" to revert to the original report display.
IDEA:
1. See CREDIT items: 1, 2, 3, 4, 5, 6, 7
2. The Pharmacy Report: "Patients by Lot#" now includes an inspection of Inventory. Previously it only inspected Dispenses.
3. On Patient Specific Drug Order Forms the Current Inventory is now limited to the Inventory on Hand for the Specific Patient the order is for.
IRBANA:
1. See CREDIT items: 1, 2, 3 |