12/04/2010
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CREDIT:
1. The previous updater enabled Email Notification of Document Upload per IRB Review History Log and IRB Revision Log. That email capability can now be controlled via File Operations > System > System Variable Defaults > IRB Activities. The very last entries Enable vs. Disable the feature. Be default, they are set to Enable.
2. The Time Task Recorder now allows for the entry of the task Starting and Ending time. The Recorder calculates the hours and minutes from the selected times. The Time Task Report then shows the Start and End Time for each task.
3. The IRB Document Library System has been rewritten to condense all study documents. Now when a document is uploaded, it can be "Tagged" as a Patient Document (or not), which means it is available on the Patient Side. This totally eliminates the need to upload documents twice... once in the IRB Document Library, and once in the Patient\Protocol Forms. One upload, and tagged for display or not on the patient side. So, when a new Consent Form needs release to the patient side, simply uncheck the box for the old Consent Form and Save. Then upload the new form and check the box to Release to Patient side. All existing Patient Side documents have been merged into the IRB Document Library. We have yet to remove the Mini-Menu Link for Patient\Protocol Forms, and the link continues to work. However, the link points directly to the IRB Document Library now, filtered for Patient Documents. There is a dropdown box at the top which allows for loading the entire IRB Library vs. just Patient Documents.
4. The On\Off Study Report now allows for selection of Multiple Locations (if Locations is enabled in the System).
5. The On\Off Study Report now allows for Separate Data Columns for common combined Data Columns. As an example, under the default setting "Join Data Columns When Possible", the data column for "Off Tx" with "Reason" will fall into one single column, with a (Return) between the data:
| 11/23/2010 |
| Completed |
However, choosing the "Separate Data Columns" Data Format Option, the data will be displayed in 2 columns rather than being stacked.
| 11/23/2010 | Completed |
6. The On\Off Study Report now allows for display of NCI CCOP Credits if the institution is a CCOP or Component of one.
7. In File Ops > Edit Staff, each staff can have Staff Licenses "Archived" (via a check box per recent update). Now, by default, those licenses are "Hidden" when the page loads. This cleans up the page showing only active licenses. A simple link is available to "Show\Hide Archived Licenses"
8. The new IRB Documents Library (previous updater), that now houses ALL Documents, has a new set of "Library Filters" that allows the user to select which Documents to Display. The new options are "Exclude Protocol\Patient Documents", and (if IRBANA), "Exclude New Documents for Review". When these selections are made, the page reloads per the selected Library Filter. The DEFAULT Library Filter can now be set in File Ops > System > System Variable Defaults > IRB Activities > (last entry).
9. There is a new "Work Phone" field on the Patient Demographic Page.
IDEA:
1. See CREDIT items: 9
2. During a Dispense, if there is a need to Add a Manual Event into the patient calendar (button upper right of Dispense Page), when the popup window loads, only the drugs associated with the study will be selectable. Further, if there is only 1 drug, it will be selected by default.
3. The Protocol DARF now has a button link at the bottom of the page to "Show Patients".
4. The Protocol DARF now has a link to "Show/Hide Pharmacy Notes".
5. When an Agent is Destroyed, a memo is now required. Alternately, there is a dropdown box with Default Reasons to select from. If a Reason is selected, anything typed into the Memo Box will be appended to the selected reason. The Destroy Reasons can be edited in File Ops > Pharmacy > Add \ Edit \ Delete Agent Destroy Reason.
6. Our lookahead system has received a complete overhaul. Previously, the lookahead would produce erratic results for installations with multiple pharmacies as it didn't quite know which pharmacy would be doing the dispense. Without knowing where the dispense would happen, it could not completely be relied upon to accurately estimate future supplies.
However, with the new upgrade, dispensing pharmacies are now required to be set for accrued patients on an agent/unit/dosage basis. Once it has been set it never needs to be set again unless you need to change it. When adding a patient, you can choose a single pharmacy and it will map out to all of the agents. If you need to further refine it for
each agent, you can do so in the Event Focus area of the Patient Protocol page (while in "Edit" mode). On the pharmacy side, these mappings carry through for the lookahead.
Additionally, they carry through for the dispense itself and, in fact, will not allow you to dispense for a patient event that is tied to another pharmacy. However, at the top of the page, we alert you to any events that are set for other pharmacies and it's only a single button click away to "claim" that patient event for dispense in the current pharmacy. So, for example, let's say a patient always receives their dispenses at Pharmacy A. However, due to circumstances, they will actually be getting dispensed from Pharmacy B for their upcoming dispense. When you log into Pharmacy B and attempt to dispense (as you normally would), you will see the patient event correctly tied to Pharmacy A.
You can simply click the "Reassign to Current Pharmacy" button for that patient event causing the page to reload with the patient now assigned to the current pharmacy and ready for dispense. They will remain with Pharmacy B for that specific agent/unit/dosage for future dispenses (although you can quickly claim them back with Pharmacy A with the same technique). All of these changes help to strengthen the auditing and predictive features of the IDEA module without adding any time-consuming processes, instead making pharmacy changes literally a button click away.
IRBANA:
1. See CREDIT items: 1, 8
2. Please note #3 above. The "New Documents for Review" have also been moved directly into the IRB Document Library. The report that allowed for the documents to be MOVEd, now allows for the removal of the New Document Flag which releases the document into the general IRB Documents Library. The folder can also be assigned at the same time.
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